Use of data processors

We use third party data processors who provide elements of our recruitment service for us. We have contracts in place with our data processors. This means that they cannot do anything with your personal data unless we have instructed them to do it. They will not share your personal data with any organisation apart from us. They will hold it securely and retain it for the period we instruct. 

If you use our online application system, you will provide the requested information to iCIMS who provide this online service for us. You can access iCIMS’ privacy policy to find out more about how they handle your personal data. 

If you accept a final offer from us, some of your personnel records will be held on ADP which is an internally used HR records system. You can find out more about how ADP handles your data in their privacy policy. 

We work with a number of companies to provide benefits to our employees, where you have signed up to these. You will be informed of the company providing those benefits and will be able to access their privacy policy when you sign up. 

To fulfil our employment contract with you and/or to comply with legal obligations we also need to share your personal data with HMRC (for tax law compliance purposes), pension providers/ administrators, Cardinus Risk Management (health and safety providers), and Maitland Medical (occupational health service providers).